Any financial member wishing to be elected to any of the positions In the Executive should be nominated by at least two financial members. Such nomination shall be submitted to the Secretary within seven days of the Notice of AGM of the year in which election of the Executive is to be held.
• After receipt of the nomination and within seven days thereafter, the Executive shall in consultation with all the nominees appoint a team of election officials who shall be Muslims of high respect and have no interest in the outcome of the election. The number of such people shall not exceed three. The three members shall appoint a chairperson from among themselves.
• If, at the close of nominations, there is only one eligible candidate for any of the following offices, President, Vice President, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer in the Executive, that candidate shall become an office-bearer-elect in respect of that office.
• For other positions In the Executive, If the number of nominees does not exceed the number required to fill those positions, those nominees shall fill those respective positions.
• If the number of eligible candidates for an office exceeds the number required to fill it, a vote by secret ballot shall be taken at the ensuing AGM.
• The Secretary shall prepare the ballot papers. The ballot paper shall show each position with names of all the nominees alongside it. The names shall be placed on the ballot paper, in alphabetical order of the surnames of the nominees.
• Sample ballot paper shall be given to the Election Committee before It is printed,
The Elections Committee shall give its final approval for the ballot papers to be printed
• If there are insufficient nominees for the positions to be filled, nominations for such positions shall be called by the Chairman of the Election Committee at the start of the AGM.
• The calling of nominations from the floor shall be placed on the agenda, as next item after notice convening the meeting. If there are more nominees than the required number of positions available then election by show of hands shall take place.
• The Election Committee shall conduct the elections as independently as possible. For counting the votes each nominee for the position of President shall appoint scrutineer to observe the counting.
• The person receiving the greatest number of votes shall be declared the winner. In case of multiple positions, the person who receives the most votes shall be declared the winner followed by the next person with highest votes, in descending order until all the positions are filled.
